Requests for user account with system administration rights requires IT Security review and approval. Data stored on USI computing resources must be assigned a classification level. So while it can be quite … Any identified areas in which the plan, policy or security control can be made more effective or efficient, must be updated accordingly. If the recording is done by visible cameras, federal law seems to allow videotaping of individuals in the workplace, even without their consent or knowledge, as long as it is not done to commit a crime. The employee handbook examples below show that these companies have realized the value of having a well designed and well-articulated company employee handbook template. a union or Application. It is USI’s policy to provide a security framework that will protect information assets from unauthorized access, loss or damage, or alteration while maintaining the university academic culture. This policy applies to all employees and students with respect to the installation and use of video security and CCTV cameras, except as noted below, in facilities owned or controlled by the University. master:2020-12-21_13-10-26. Security camera recordings will be retained in accordance with the records retention policies of the State of Connecticut. These areas include, but are not limited to: Restrooms; Locker rooms; Occupied student residential rooms. IT security change control is the formal process for making changes to IT systems that impact the existing security configuration, such as changes to the perimeter firewall, router rules, changes to server firewall rules and access control, changes to security monitoring systems, and introduction of new systems and applications into the environment. Where Security Cameras are permitted in private areas, they will, to the maximum extent possible, be used narrowly to protect persons, money, real or personal property, documents, supplies, equipment, or pharmaceuticals from theft, destruction, or tampering. We decided the best companies to work for would be a good place to start. This policy applies to the physical security of the university’s information systems. Nor shall this policy apply to cameras used by law enforcement in the following manners: covert operations for the purpose of criminal surveillance; or mobile cameras used in, on, or about law enforcement or parking services vehicles; or body-worn or otherwise portable cameras used during the course of investigations or normal law enforcement functions; or parking enforcement cameras. Examples include university owned intellectual property, policy and procedures, performance metrics, and administrative or academic data files that do not contain data that is classified as Critical or Restricted. Level 1 - One instance of potentially unfriendly activity (e.g., port scan, corrected virus detection, unexpected performance peak, etc.). For questions regarding how this article applies to corporate business & employment strategies, contact Rob Hamor at (248) 785-4737. Your assigned work schedule is _ (e.g. The Chicago Board of Education policies on this web site are presented as a convenience and are available to the public. Environmental Health and Safety: 3-5 years. 2.0 Policy Mismanaged video surveillance can result in monetary losses and the reduction of employee morale. No matter your business, area of expertise or company size, your operation can and will benefit from having a solid, clear security policy in place. This turns employees—determined to be a point of weakness in past breaches—into the company’s first line of defense against an exposure. The ISIRP communicates the flow of information and provides action guidelines for management, technical staff, employees, and students to follow regarding the notification and resolution of an IT security incident. Establishing operating procedures and guidelines needed to comply with USI’s Information Security Policy. Employee user accounts are originated via Human Resources. Assisting IT Security with publishing and disseminating USI information security policies and acceptable use guidance to all relevant system users. USI remains responsible for compliance with the Red Flag Rules even if it outsources operations to a third-party service provider. Reflect on the incident. User direct access or queries to databases must be restricted to user accounts on an as needed basis and requested via the IT Resources Request form. Applies to the most sensitive business information which is only intended for selective access within USI. Public areas: areas made available for use by the public, including, but not limited to, campus grounds, parking areas, building exteriors, loading docks, areas of ingress and egress, classrooms, lecture halls, study rooms, lobbies, theaters, libraries, dining halls, gymnasiums, recreation areas, and retail establishments. University Police shall be solely responsible for the oversight of temporary or permanent security cameras on campus. 1. An employer may use this sample policy on video surveillance to address the rationale for, the locations of and the restrictions on videotaping, how the videos can be used, the access, retention and destruction of the videotapes, and employee certification. Vendor and Guest accounts must be disabled at the end of the noted term. Any employee who believes that a security incident has occurred must immediately report the suspicious activity to the IT Help Desk. Exemptions from this policy will be permitted only if approved in advance and in writing by the CIO. Unauthorized disclosure could seriously and adversely impact the University, its employees, or students. Any exceptions must be authorized by IT Security. Storage/security 1. Add “ISIR:' to the help ticket and place it in IT Security queue, IT Security notifies the Security team and ensure IT team members are engaged, IT department and Security Team develop course of action, CIO, IT Security, IT Department, Security Team, ISIR PR, IT Security produces Incident Report and conducts incident debrief, Within 2 business days of incident resolution, Tim Lockridge, Steve Bridges, and Brad Will. Campus network closets are key access controlled. Remote working is a permanent or temporary agreement between employees and managers to work from a non-office location for more than [three days.] Identity Theft – A fraud committed or attempted using the identifying information of another person without authority. Nothing in this Employee Handbook or in any other human resource documents, including benefit plan descriptions, creates or is intended to create a promise or representation of continued employment for any Employee. Violate our confidentiality policy. Creating new information security policies and procedures when needs arise. Clear workplace policies and procedures support employment agreements and mean everyone knows how things are meant to be done. As long as the company has a legitimate need to film, the areas under surveillance are public, and employees know about the filming, these practices are likely to be upheld by a court. All server firewalls and all network firewalls and routers on USI networks, whether managed by employees or by third parties, must follow this policy. Policy elements. All systems commonly affected by viruses such as servers, workstations and laptops on USI networks, whether managed by employees or by third parties, must be configured with IT Security approved anti-virus software. Acting as a central coordinating department for implementation of the Information Security Policies. Having a workplace security policy is fundamental to creating a secure organization. The scope of this policy covers all information assets owned or provided by the university, whether they reside on the network or elsewhere. Its purpose is to enable employees to understand what you expect of them and to know what they can expect from you. If the test system uses data copied from production systems then the same data and systems security enforced on the production system must be enforced on the test system. Once connected user must never copy or download data classified as Critical or Restricted to an unencrypted remote device. Employee Handbook Welcome 4 Getting to know our company 4 Employment basics 5 Employment contract types 5 Equal opportunity employment 5 Recruitment and selection process 6 Background checks 6 Referrals 7 Attendance 8 Workplace policies 8 Confidentiality and data protection 8 Harassment and violence 9 Workplace harassment 10 Workplace violence 10 Workplace safety and health 11 … Inoperative, placebo, or “dummy” security cameras shall NEVER be installed or utilized, as they may lead to a false sense of security that someone is monitoring an operational camera. By continuing without changing your cookie settings, you agree to this collection. Limiting the distribution of this information accordingly. When we started our research on employee handbooks, we asked: What kind of companies would have exemplary handbooks we could really learn from?. A finding that a school, department or office has failed to comply with the requirements of this policy may result in the loss of its privilege to support, maintain, or deploy security cameras and may result in other remedial action at the direction of the President or the President’s designee. Camera recordings in areas where employees have a reasonable expectation of privacy, like locker rooms or bathrooms, is almost always prohibited. Let our team of Virtual CSOs help you develop security policies a fraction of the cost of traditional “Big 4” consulting organizations. Any employee that believes they have witnessed another employee being harassed or any employee who believes he/she is being harassed should notify his/her supervisor. Our objective is to provide you with a work environment that is constructive to both personal and professional growth. Data, regardless of storage location, is retained only as long as required for legal, regulatory (including federal, state, and professional), accreditation and university requirements. Each user of USI computing and information resources must realize the fundamental importance of information resources and recognize their responsibility for the safekeeping of those resources. Monitoring individuals based on characteristics of race, gender, ethnicity, sexual orientation, disability, or other protected classification is prohibited. Without remote work policies, a disconnect can form between employees and their supervisors, which is unproductive and unhelpful. Is it okay to inform employees regarding cameras in the office? It typically has three types of content: Cultural: A welcome statement, the company's mission or purpose, company … Additionally, areas designed for the personal comfort of University employees or the safeguarding of their possessions, such as lounges and locker rooms, and areas dedicated to medical, physical, or mental therapy or treatment shall be considered private areas for the purpose of this policy. Any exceptions must be authorized by IT Security. As long as the company has a legitimate need to film, the areas under surveillance are public, and employees know about the filming, these practices are likely to be upheld by a court. For example, the situation could be an arbitration or other proceeding and the proceeding could be by or against such person. Some examples of strong encryption that is acceptable are: The encryption technology used must only accept trusted keys and/or certificates, use secure configuration and not use insecure versions. It is not to be duplicated, or otherwise distributed to anyone other than Sunstates employees. Reporting network and server security incidents to IT Security immediately upon discovery. Capture supporting logs (firewall, router, server, IDS). The data center is protected by fire suppression system, climate and moisture alert system, and UPS backup system. See Data Communication and Computer Use policy for additional email use details. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. Video cameras shall not be positioned in areas where there is a reasonable expectation of personal privacy such as restrooms; employee break or changing rooms. Was the policy adequate? Fraud – Possible indicators include inaccurate information within databases, logs, files or paper records. This policy will be reviewed, and revised as necessary, by the Department of Public Safety, annually or more frequently as circumstances require. This document outlines the University of Southern Indiana’s (USI) information security requirements for all employees. A section in the employee handbook is the start of a solid cybersecurity program, but it must be followed by comprehensive, ongoing training. REASON FOR ISSUE: This handbook establishes procedures that implement the policies contained in VA Directive 0730, Security and Law Enforcement. Our company will have all physical and digital shields to protect information. Standards of Conduct 16 Attendance16 Dress Code 17 Harassment Policy 17. There are, however, some exceptions. This policy applies to the network access and authentication of the university’s information systems. Training Drives the Data Security Message Home. Covered accounts maintained by the University of Southern Indiana include: Broad categories of “Red Flags” include the following: Detection of Red Flags in connection with the opening of covered accounts as well as existing covered accounts can be made through such methods as: An information security incident that results in unauthorized access to a customer’s account record or a notice that a customer has provided information related to a covered account to someone fraudulently claiming to represent USI or to a fraudulent web site may heighten the risk of identity theft and should be considered Red Flags. Purchasing Division . The primary use of security cameras will be to record video images for use by law enforcement and other University officials charged with investigating alleged violations of law or University policy. Data classified as critical or restricted is never to be sent through the public Internet using unsecured end-user messaging technologies such as e-mail, instant messaging, or chat. It shall be the responsibility of the Chief of Police to see that records related to the use of security cameras and recordings from security cameras are sufficient to demonstrate compliance with this policy. State Security Policies, Standards & Procedures. If the network has network connectivity with the production USI network, access controls must be in place to enforce the separation. Holidays12 Paid Time Off 12 Leave of Absence 12 Family & Medical Leave 12 Return to Work 13 Bereavement13 Jury Duty ENDING EMPLOYMENT14 Voting14 Military Leave 14 Documenting Time Off 14. Guests and Vendors must agree to and sign the USI Acceptable Use Policy before access is granted. Exemptions from this policy will be permitted only if approved in advance and in writing by the CIO. 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